Etap-On-Line digitises expense claim receipts with its new receipts imaging module
Etap-On-Line has launched its Receipt Imaging Module – this addition to the company’s ULYSSE Travel & Expenses solution will enable users to digitise expense claims and was developed as a direct response to customer feedback. It will be of particular benefit to those on the ASP mode who deal with large quantities of paper receipts.
By enhancing the expense claim module on the ASP mode the Receipt Imaging Module will offer better visibility to the approver, an optimisation of audit controls and facilitate VAT recovery.
The addition of the Receipt Imaging Module will bring serious business benefits to users of the ULYSSE T&E solution, moving customers closer to a paperless administration. Users will also see improvements in storage, filing and a reduction in management time.
The Receipt Imaging Module offers a simplified access to detailed information and receipts can be viewed online by the claimant, approver and the accountant at any time during the ULYSSE T&E expense claim management process. As the digitised receipts are automatically attached to the relevant expense claim audit controls are quicker and installation of a Shared Service Center (SSC) means that the information is centralised and the control of expense claims can be carried out remotely and the recovery of VAT is easily facilitated.
The digitisation process is quick and efficient. Once the expense claim is entered into ULYSSE T&E, the claimant sends the receipts to one of three scanning centres run by Etap-on-Line’s specialist partners based in Dublin, Ireland and France. The receipts are accompanied by a ULYSSE T&E generated report which incorporates a barcode. Receipts received are scanned daily and attached to a PDF file, the barcode ensures that the name of the claimant and expense details is generated automatically.
The Receipt Imaging Module allows companies to retain ink documents which previously may have faded. The original receipts are then stored at the scanning centre for up to 3 months, companies can either collect the documents or archive them for up to 10 years in the Archive Centre run by Etap-On-Line’s partner.
Capgemini, ADP, SC Johnson, Antalis, General Mills are just a few of Etap-On-Line’s clients who have benefited and some 400,000 receipts have already been digitised using this new module.
To find out more ? contact@etaponline.co.uk
